The process described below is used for mapping transactions that are originating in the CRM/Billing System. Those transactions are being created in the background of billing processes and require predefined mapping to GL Accounts. Examples of such transactions include: tenant charges, payments, deposits, concessions etc.
Here we will take a look at how we can map CRM/billing financial transactions to GL Accounts. Each financial activity is mapped to appropriate GL type as it is shown on Financial Activities Screen (1st level of mapping). CRM/Billing System originated activities are marked as system defined there.
Still in the Administration menu, if you go to GL Account Mapping screen through Financial-->Accounting--> GL Account Mapping, you will see that GL Types are mapped to GL accounts on GL Account Mapping screen (2nd level of mapping).
Please note that tabs for GL Types are highlighted. Going to corresponding tab will show the current mapping for selected GL Type.
For example, the GL Type: Bank has GL Account 1000-0000 mapped to it.
Mapping a GL Account:
Step 1: Click on Add New GL Account Mapping.
Step 2: Fill in the boxes as per business needs.
Step 3: See Example below
We have selected the GL Account that we created earlier and filled in the necessary building, owner and Merchant Account information. You can then click save and you have successfully mapped your GL Account.
Please note: Each GL type would have its own parameters which can be set in the mapping.
The following diagram shows the functional flow for financial transactions in the system: