Reviewing Created Payments

You see a list of Payments and used Credits. You can either confirm selected Payments and/or used

Credits or reject them.

 

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You can select multiple records, combining Payments and Credits together. Remember that the action

you will pick (Confirm or Reject) will apply to all selected transactions.

 

Confirm Payments and/or Used Credits

 

When you confirm Payment(s), the system validates that there is enough outstanding balance on the

invoice. Why is this check done? While the payment was in Draft status, anther payment to the same

invoice could be done and confirmed. As a result, invoice balance can be less than the payment you are

about to confirm. Then system checks if the vendor configuration includes an address to send the

cheque to. Next, payment will be validated in AP. If all validations passed successfully:

1. Payment is confirmed.

2. Charges, balances of the corresponding invoices and Vendor Invoicing Summary are updated.

3. The system assigns cheque number to the payment.

Validations of applied credits:

1. Invoice outstanding balance is more or equal to the amount of applied credit.

2. Applied credit is within remaining credit balance.

 

Similarly to payments, we have to eliminate the situation when the invoice was already paid or the

credit was used while this application of the credit was awaiting confirmation. Then, applied credit is

validated in AP. In case everything is OK:

1. Applied credit is confirmed.

2. Charges, balances of the corresponding invoices and Vendor Invoicing Summary are

updated.

Reject Payments and/or Used Credits

This is the action when you want to reverse either payment or applied credit.

 

Closing a payment batch:

 

When all Payments/used Credits in the batch are confirmed and/or rejected, the batch will be closed.

No actions are available for the closed Payment batch.

In case you want to close the batch manually – click Close Batch button. The system will alert you that

all remaining Draft transactions will be rejected.

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