Notice of Eviction (N4) Setup

The Notice of Eviction (N4) is a necessary document needed to evict a resident for Non-Payment of Rent. It is strongly recommended to send this document out to all tenants that are late with their rent within the first 4 days. In order to facilitate with this mundane process Property Vista has developed a very sophisticated N4 automation form.

To get going with this, you will need to do the basic setups:

 

Step 1: You will first need to setup your lease form signing policy. Please follow steps below:

 

Lease Form Signing Policy can be completed through Administration - > Policies -> Application/Leasing -> Lease Form Signing. Click on "Organization" and then click on the "Details" tab. You can click edit and setup the policies for  "Lease Termination Notice Signee and Certificate Of Service Signee"
 
Once you have setup the Lease Form Signing Policy, still in Administration, click on Policies--> Legal Ontario--> Ontario N4 and then follow steps outlined below.

 

STEP 2: Setup the AR CODES

Click on the AR CODES tab to complete WHAT Accounts Receivable (AR) codes should be included in the N4 Calculation. The rules change constantly and this allows you to customize your N4 calculation. You can read the instructions on the N4 at the LTB here

Click +ADD to add codes to be included. Ensure you have ALL codes you want to include selected to ensure an accurate N4 calculation. 

NOTE TO YARDI INTEGRATED USERS: MAKE SURE THAT EACH AR CODE IS PROPERLY MAPPED FOR IT TO CALCULATE CORRECTLY. SEE HERE

 STEP 3: SETUP DELIVERY METHODS

In this tab you can setup the various days to add to each DELIVERY METHOD that will automatically calculate the Eviction date based on the delivery method. 

 STEP 4: SETUP AUTO CANCELLATION

In PropertyVista we keep track of your Legal Status, meaning: The System will NOT pick up open N4's or other Leases in Legal. The N4 can be automatically cancelled when certain thresholds are hit. You can create a $ threshold, meaning if the Lease is paid up until a certain $ amount (Example $150) the N4 will automatically cancel itself. You can further add an end date that after certain amount of days the N4 will automatically expire. These can be set here.

 STEP 5: SETUP LANDLORD/OWNER INFO

In case you have not done so yet, you will want to setup the LANDLORD information for each Building as the N4 pulls that for legal reasons. You can find the setup instructions by clicking here.

 

STEP 6: Digital Signatures

To ensure the signatures are automatically added to the N4 you will need to ensure that whoever "signs" the N4 has their signature on file. You should add this in .png format (ie. without background). The signature can be added by going to:

Organization--> Employees --> Employee in Question-->Actions --> Employee Signature

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