This Policy focuses not just on the Lease Signing but the entire Lease Lifecycle signing process. ALL of the below have to be completed even if they do not apply to your business to SAVE this policy.
Administration→ Policies → Application Leasing→ Lease Form Signing
In this Policy we will review
- Notice of Rent Increases Signing Rules
- Lease Termination Signing Rules
- Certificate of Service Signing Rules
- Proof of Payment Signing Rules
- Lease Financial Summary Signing Rules
We will go over each item one-by-one for greater clarity. The concept is the same for all of the rules.
Signee Selection Method: Who will the document show signed the particular document? Is it always a specific person in your company? Then choose From Employee List. Is it the person that runs the specified document? Then choose Issuing Employee
Signee Role: The individual signing-- are they acting as the LANDLORD or the AGENT. Depending on your company setup choose accordingly.
Use Profile Signature: When this box is selected it will use the Signature Image that has been uploaded to the Employee. (Under Organization --> Employee --> Personal Information --> Signature)
Use Profile Contact Info: When this is checked it will use the Contact Information under the employee profile. If not selected the information can be edited. (Under Organization --> Employee --> Personal Information)
The most standard setting is: ISSUING EMPLOYEE, AGENT, USE PROFILE SIGNATURE, USE PROFILE CONTACT INFO
Notice of Rent Increases Signing Rules
This rule focuses on the Signee when a Notice of Rent Increase is issued
Lease Termination Notice Signing Rules
This rule focuses on the Signee when a Termination Notice is issued
Certificate of Service Signing Rules
This rule focuses on the Signee for a Certificate of Service. You have the ability to auto-generate a Certificate of Service for certain forms and this can be used in court to prove the notice was given to the Tenant
Proof of Payment Signing Rules
The system has the capability to provide Tenants with a Proof of Payment. This Policy sets who the signatory is on this proof of payment
Lease Financial Summary Signing Rules
Similar to Proof of Payment, this policy provides the signature on the Summary of Lease Financials.